Out Of School Time (OST) program admin users will now have fewer duplicate enrollment records, more accurate payment records, and more flexibility when submitting 21APR data in the newest AS21 software development release.
Validation of Student ID
If a parent goes into the parent portal of AS21 and tries to enroll a student, but doesn't know the Student ID number, often they make up a value to enter this field. The student record and the payment account information don't synch with those made-up numbers. So, if parents owe student fees, they are unaware because the correct data isn't in the student record.
Enrollment Approval Process – Duplicate Records
An additional check during the enrollment approval process will reduce the number of duplicate records in AS21 and give admin users and parents better information. Sometimes, a student already has a registration record (someone at a site manually added the student record). Then a parent also applies from the parent portal, creating a second record when the enrollment is approved.
With the update, AS21 now links the enrollment record from the parent to the existing registration record through the parent portal. Automatic checks will find matches between the student, parent, and registration records.
Changes To APR for 21st Century Programs
State admin users now have more flexibility in how they submit data for their programs to 21APR:
About AfterSchool21
State departments of education and OST programs across the country use AS21 to support clean, accurate data for their annual performance reports, year-over-year reporting for their donors and grants, and fee management or their parent-pay features.
AS21 supports in-person, hybrid, and virtual OST programs with the ability to collect and submit evidence of participation. Contact us for a 15-minute demonstration today.