QR Code Scanning Makes Attendance Collection Easier - AfterSchool21


After-school programs have a process to evaluate how well they are doing against their own goals by collecting data. One of the most essential yet challenging metrics to track is attendance. How do programs take attendance during a rush period? How do they ensure accuracy? 

AterSchool21 (AS21) offers a faster and more accurate way to take attendance with its QR code attendance system.  

Mobile devices have quickly become a universal tool for program staff, so using them to expedite taking attendance is also trending. More programs are using this technology to track attendance as an alternative to "pencil and paper methods.” 

AS One QR Code CroppedInstructors and program staff simply use a mobile device, such as a smartphone or tablet with a camera, and scan a quick response (QR) code on a badge given to students. The badge contains the student’s identification number in a format that is unique to each student. This makes for easy and accurate attendance tracking that’s effortless to implement in any school setting. 

Here is the simple process an AS21 takes to use QR codes to track attendance: 

QR Code Attendance Tracking Set Up 

  • Staff print off badges that display a QR code 
  • Print badges on a paper sheet, perforated for easy separation 
  • Students put their badges in a lanyard 
  • Teachers or staff login to their AS21 account in a web browser on their phone and access the attendance scanning feature 
  • As students come through the door, they hold up their badge in front of the camera, and the device scans the code, identifying the student 
  • Attendance reports automatically update in AS21 

Optionally, attendance is captured by tapping on a student’s name on the class roster within AS21.  

Mobile Sign-In/Sign-Out 

AS21 also offers user-friendly, mobile drop-off/sign-in and sign-out functionality. Parents can initiate the “sign-in” and “sign-out” process on their smartphones without coming into close contact with staff.   

AS21 is the most customizable and advanced after-school program data management software available. AS21 supports after-school programs with cloud-based software that minimizes data entry and provides multiple reports for program analysis. AS21 also solves many conventional  challenges such as:    

  • Automated reporting for attendance and participation    
  • Parent communication     
  • Touchless drop off/pick up process     

Contact an AS21 team member to learn how AS21 supports the efficient entry and analysis of data for program monitoring and annual reporting. Schedule a demonstration today. 

About The Author

Alyssa Thornley has spent her career working to support schools and communities in providing opportunity to all students. In positions as a teacher, professional development coordinator, and as a volunteer, she has focused on the community’s role in education, and in designing efficient programs that work for diverse needs. Alyssa leads TransACT’s customer engagement and market strategy efforts, and works to ensure innovative programs, guidance, and thought leadership from across the country’s districts are being shared and spread.