Streamline Tracking for Grant-Funded Program Data with AfterSchool21

By Alyssa Thornley | Jul 21, 2021 8:15:00 AM

21CCLC data management and 21APR accuracy

Grant coordinators collect a daunting amount of data to maintain the federal funds that help operate after-school programs. It is especially true when their program participates in the U.S. Department of Education's 21st Century Community Learning Centers (21st CCLC) initiative, which promotes the creation of after-school learning centers and other academic enrichment efforts. 

The 21st Century Community Learning Centers (21CCLC) program awards grants to programs to fund after-school enrichment. Every state has different requirements regarding data collection, and this year is even more confusing for K-12 Grant Administrators as new government reporting requirements took effect July 1.

AfterSchool21 (AS21) by TransACT simplifies the reporting and data collection process by allowing program administrators and grant administrators to track, manage, and compile data, easing federal or state reporting burden.

Significant changes for grant-funded programs under the Government Performance and Results Act (GPRA) requirements called for more comprehensive reports in many areas. Program administrators have to pull data from new sources to show progress towards their goals. Current AS21 subscribers have access to a reporting system and automated calculations updated for GPRA changes. State Departments of Education and after-school programs across the country are already planning for these changes. AS21 provides a complete picture of a program in an easy-to-access online system: 

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Social Distancing for Summer Camps - Sign In and Sign Out With Mobile Capabilities

By Alyssa Thornley | May 31, 2021 7:24:06 AM

Summer camp season was largely wiped-out last summer, but this year camps are expected to be wide open for in-person activities in many states. That is, provided steps are taken to minimize the possibility of spreading COVID-19. 

According to the American Camp Association (ACA), more than 5,000-day camps and 7,000 overnight camps are running across the country every year. Many church and school-based summer camps operate annually as well.  

Guidance from the Centers for Disease Control and Prevention indicates day and overnight camps should mirror current recommendations for K-12 schools, including staggered arrival and drop-off times to limit contact between groups. 

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Best Practices for Community Engagement Across the Country

By Alyssa Thornley | May 31, 2021 7:20:49 AM

Out-of-school-time (OST) programs benefit from community support, and engaging with community partners is a critical part of any program's funding sustainability plan 

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What is GPRA and How Will it Affect My OST Program?

By Alyssa Thornley | May 25, 2021 8:30:00 AM

New government reporting mandates go into effect iJuly 2021, and 21st Century Community Learning Centers (21CCLC)-funded after-school and OST programs will be significantly impacted by the changes.  

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AfterSchool21 Spring 2021 Release: Mobile Friendly Sign-In and Sign-Out Capabilities

By Alyssa Thornley | May 20, 2021 7:42:21 AM

The AfterSchool21 (AS21) Spring 2021 development release keeps parents and out-of-school-time (OST) program staff safe while preserving the accuracy of attendance records with new user-friendly, mobile drop-off/sign-in and sign-out functionality.     

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The American Rescue Plan Act: A Financial Lifeline for After-school Programs

By Alyssa Thornley | May 10, 2021 6:50:52 AM

Welcome relief in the form of a federal funding boost of $39 billion is now helping after-school and summer programs to reopen and stay open.

The American Rescue Plan (ARP) Act, passed in early March, provides a total of $123 billion to support families, K-12 schools, and the childcare sector. 

What does ARP mean for summer and after-school programs?

The financial lifeline is specifically for "evidence-based activities" to address learning loss. These activities can be summer learning programs, extended day, or after-school programs.

This financial package is welcome news to the childcare industry that suffered through the pandemic. Skyrocketing costs and declining enrollment put many programs and childcare centers at risk of closing. Many switched to a virtual program delivery, a novel concept in many cases. The result was many failed to attract the same number of participants as the in-person program.

As parents head back to work, after-school programs are now ramping up again and returning to full capacity.

Now that financial relief is on its way, the challenge is to find the best way to use these funds and track where they eventually go. Better data collection will enable programs to spend on services that offer the most value.

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GPRA Reporting Changes Will Challenge After-School Programs This Summer

By Phillip Smith | Mar 31, 2021 10:45:00 AM

After-school and out-of-school-time (OST) program directors will face a considerable challenge with changes to the Government Performance and Results Act (GPRA) starting in July. GPRA requires that 21st Century Community Learning Centers (21CCLC) grant-funded programs update their regular reporting to provide more precise and diverse performance measurements and reporting intended to capture a clearer picture of how well they serve students. The GPRA currently requires grantees to evaluate their program’s effectiveness and submit progress reports annually. Performance data is shared with Congress, federal managers, and the public.

This blog summarizes the high-level timelines and requirements for responding to GPRA, as well as actionable next steps for after-school programs.

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Funding Can Help Schools Transition with New Technology During the Pandemic

By Paige Kummer | Mar 11, 2021 7:15:00 AM

The Coronavirus Aid, Relief, and Economic Security (CARES) Act, the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act, and the American Rescue Plan (ARP) Act are pandemic relief funding packages that include funding for K-12 education. The CARES Act provided over $13 billion in Elementary and Secondary Emergency Relief (ESSER I) funding, The CRRSA Act provided over $54 billion in ESSER II funding, and the American Rescue Plan (ARP) Act includes over $122 billion in ESSER III funding. The total amount of ESSER funding provided in these three funding packages is approximately $190 billion. This is a staggering amount of non-recurring (one-time) funding.

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AfterSchool21 Partners with GG4L to Support Additional Integrations for OST Programs

By Paige Kummer | Mar 8, 2021 11:14:42 AM

AfterSchool21 (AS21) is used by more 21CCLC programs than any other after-school program data management software. AS21 supports in-person, hybrid, and virtual programs by streamlining attendance, tracking outcomes, collecting evidence of participation, and simplifying reporting for the 21APR (now with customizable dashboards). Our software is used by fee-based programs to track attendance and manage fees. Programs can track both fee-based and grant-funded programs in a single system with AfterSchool21. All licenses come with training, product updates, and free, live US-based customer service.

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Using 21CCLC Data Management Tools To Impact Student Success

By Paige Kummer | Mar 3, 2021 10:15:00 AM

The 21st Century Community Learning Centers (21CCLC) program awards grants to programs to fund after-school enrichment. Research overwhelmingly shows that after-school support, particularly for underprivileged kids and those who would otherwise be alone at home, offers numerous benefits. These programs provide more equitable access to educational resources, support learners who may be struggling, improve engagement with the day school, and may reduce problem behaviors. For some children, after-school programs are a primary or even sole source of support outside of school.

Administrators of OST (out of school time) programs that receive 21CCLC funding must submit data to the federal 21APR to be eligible to reapply for funding at the end of the term. While 21CCLC data provides critical information about program performance, the process of compiling, submitting, and tracking data taxes administrative resources and may take staff away from core duties. The right 21CCLC data management tools can improve outcomes, support student success, and provide resource flexibility.

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